FIREARREST – Dashboard User Guide

Note for Lite customers – Please contact FireArrest to purchase additional drawing credits on 0845 4 903 901

1. FIND YOUR DASBOARD

Enter your company FireArrest URL into the browser of your devices. E.g. https://companyname.firearrest.uk. Company URL’s can be found in the activation email sent to the company administrator.

2. LOG INTO THE FIREARREST APP

Please refer to the activation email sent to an administrators email address, alternatively contact your administrator for your log in credentials.

2.1. Enter your Email (Registered email address)

2.2. Enter your password (Case sensitive)

2.3. Press the ‘Login’ button

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3. DASHBOARD

Upon logging into FireArrest, you will be redirected to the dashboard page. From here you can quickly navigate to the key areas of the system by clicking the desired button.
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4. ADMIN SETTINGS

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4.1. Users

All your FireArrest users will be displayed in this section. Use the Active/Inactive buttons to tab between active and inactive users.

A user can be edited or inactivated by clicking the icon on the user
row. Upon creating a user, it will send their FireArrest log in details to them. To re send this, click the mail icon on the user row.

To add a new user, click ‘add user’ button.

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Fill out the user form and select an appropriate user role (operative and/or admin)

Note – Selecting ‘Operative’ will allow the user to log in to the FireArrest App

Selecting ‘Admin’ will allow the user to log into the FireArrest Dashboard Upon saving the user, an automatic email containing the users log in details will be sent to their email address.

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4.2. Company Logo

To add you company logo, click the ‘upload header logo’ button. This will upload and display your logo on the dashboard, app and project reports.

The following image files are accepted – PNG, JPG, JPEG and BMP

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4.3. VAT Rate

Set a VAT rate using the text box and press ‘save’ to save the changes. This global VAT rate is applied to hole and material costings to all of your projects.

4.4. Hole Costings

Set the global hole costings by entering a ‘From’ and ‘To’ area value with an associated cost (optional) for each category. The area for each hole is calculated from the values entered by the operative on the app.

The area (M2) calculated will fall into one of the pre-defined categories. This will then be multiplied by the associated cost for that category. If you wish for all areas in that category to have the same cost, select the ‘Fixed Cost’ check box.

e.g)

Area (m2) calculated on FireArrest App

0.90

2.75

6.44

Calculation

Area x (Hole Size A Cost)

Area x (Hole Size B Cost)

Area x (Hole Size C Cost)

Total Cost for Hole

£108.00

£275.00

£515.20

4.5. Hole Types

Add a hole type by completing the following fields: title, description, unit measure and internal reference (optional).

To edit/delete a hole type, type the hole type name into the ‘Title’ textbox and select it from the drop down.

4.6. Materials

Add materials by completing the following fields: product code/title, Internal Code (optional), Description, Unit Measure and an associated cost (optional). The material area for each hole is calculated from the values entered by the operative on the app.

The area will be multiplied by the associated cost for that material. If you wish for all areas to have the same cost, select the ‘Fixed Cost’ check box.

To edit/delete a material, type the material name into the ‘Product Code/Title’ textbox and select it from the drop down.

5. CLIENTS

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5.1. Add Client

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5.1.1. Client Details

Fill out the form with your client details

5.1.2. Hole Costings – Enable Client Costings

If this is selected, client hole costings will be applied to all projects completed for that client only. If not selected, the system uses the global hole costings in the ‘Admin settings’ for that client.

5.1.3. Add Client Hole Costings/Variable Cost

Edit the ‘cost’ field to change the hole cost for that category. If you wish for all areas in that category to have the same cost, select the ‘Fixed Cost’ check box.

To increase/decrease all hole costings for that client, use the variable cost + and – buttons

5.1.4. Material Costings – Enable Client Costings

If this is selected, client material costings will be applied to all projects completed for that client only. If not selected, the system uses the global material costings in the ‘Admin settings’ for that client.

5.1.5. Add Client Material Costings/Variable Cost

Edit the ‘cost’ field to change the material cost. If you wish for all areas in that category to have the same cost, select the ‘Fixed Cost’ check box.

To increase/decrease all material costings for that client, use the variable cost + and – buttons

5.2. List of Active/Archived Clients

Tab between Active/Archived Clients, a displayed list of clients will be shown with action buttons for each individual client.

5.3. Edit/Archive Client

Select ‘Edit’ icon to change any details for a client. This will direct to the manage client screen. Select ‘Archive’ icon to move this client to the archive list. Note – all projects must be marked as ‘Closed and Complete’ to archive a client.

5.4. Search Clients

Use the search bar to enter key words to bring up an individual client from the list.

6. PROJECTS

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6.1. Add Project

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6.1.1. Project Details

Fill out the form with your project details. Set a Geo-Fence for that project, operatives will only be able to access the project to complete work if they are in the set Geo-Zone.

6.1.2. Signed Documentation

Upload a Method Statement document to be digitally signed by all operatives working on that project

Upload a Risk Assessment document to be digitally signed by
all operatives working on that project. Operatives can be prompted to re-sign the risk assessment by selecting the toggle and defining a duration (optional).

6.1.3. Upload Drawing

Select ‘Upload Drawing’ to add a drawing to the project.

Upload a drawing image file and assign a drawing name. Note the following image files are accepted – PNG, JPG, JPEG and BMP
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6.1.4. Upload Drawing Risk Assessment

Upload a Risk Assessment document to be digitally signed by all operatives working on that specific drawing within the project. Operatives can be prompted to re-sign the risk assessment by selecting the toggle and defining a duration (optional).

If a Risk Assessment document is not uploaded for a drawing, the operative will sign the document uploaded in 6.1.2

6.2. List of Active/Archived Projects

Tab between Active/Archived Projects, a displayed list of projects will be shown with action buttons for each individual project.

6.3. Edit, Export, Restore or Archive Project

Select ‘Edit’ icon to change any details for a project. This will direct to the manage project screen.

Select ‘Export’ icon to export one of more drawings for the project, in order to send to another FireArrest user. This will produce a project token which must be shared with the FireArrest user who is importing the project.

Select ‘Restore’ to restore a closed and complete project.

Select ‘Archive’ icon to move this project to the archived list. Note – a project cannot be archived until the project is marked as ‘Closed and Complete’.

To keep a historical copy, archive the project. An archived project can be restored.

6.4. Search Projects

Use the search bar to enter key words to bring up an individual project from the list.

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7. EXPORT PROJECT

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7.1. Export A Project

Once a project is exported, the unique token will be displayed on this page. An active token will show as ‘Ready for Export’ in the status column. Once a project is imported it will show as ‘Expired’

7.2. Delete A Project

Delete a project token by clicking the bin symbol, this means the token will no longer be valid to import.

7.3. Search Exported Projects

Use the search bar to enter key words to bring up an individual exported project token from the list.

8. IMPORT PROJECT

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8.1. Enter Project Token

Enter a project token and press the search to validate it. If the token is correct, a tick will appear. If a cross is shown this means the token is incorrect or has expired.

8.2. Import Project

Import the project as a new or sub-project to your dashboard. If the imported project is not a new one, please select a current project for it to fall under.

8.3. Upload Documents

Upload a Method statement and Risk Assessment Document. Once
ready, press ‘Import’ to complete the process. You will be redirected to the imported project.

9. AUDIT TRAIL

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Select the audit trail you wish to view by clicking on ‘View More’. All audit reports can be filtered down by date range, user or action taken.

9.1. Admin Audit

All activity in the ‘Admin Settings’ is recorded in this section. This includes adding users, Hole Types, Materials and associated costings.

9.2. Client Audit

All activity in the ‘Client’ area is recorded in this section. This includes adding, editing or archiving a client.

9.3. Project Audit

All activity in the ‘Projects’ area is recorded in this section. This includes adding, editing, importing/exporting projects.

9.4. Drawing Pin Audit

All Pin information/actions are recorded in this section. This includes adding, editing, moving or uploading photos to a pin. The Drawing Pin Audit can be exported as a PDF.

9.5. Client Report Audit

All costings which are altered in the client report are recorded in this section.

10. REPORTS

There are two reports on the FireArrest dashboard, select the report type you wish to view by clicking on ‘View More’.
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10.1. Costing Report

A Costing Report per drawing can be viewed from this section. All pins which have a hole costing or material costing will show on the costing report.

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10.1.1. Client, Project and Drawing

Select a Client Name, Project Name and Drawing Name to bring up the Cost Report for a specific drawing.

10.1.2. Costings

Change induvial hole/material costings by edited the value in the box and clocking the update cost icon to confirm.

10.1.3. Export Report

Export a Costing Report to PDF by clicking ‘Generate Cost Report’.

10.2. Project Report

A project report can be generated for all drawings within a project or customised to your preferences.

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10.2.1. Complete Report – Client and Drawing

Select a Client Name and Project Name which you wish to produce a complete PDF for.

10.2.2. Complete Report – Export Report

Export a Complete Project Report to PDF by clicking ‘Complete Project PDF’. The complete project report will contain all drawings, hole details, hole costings, photographs, material details and material costings by default.

10.2.3. Custom Report
The options for a custom report are found in the same place.

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10.2.4. Custom Report – Client and Drawing

Select a Client Name, Project Name and Drawing(s) which you wish to produce a Custom Project PDF for.

10.2.5. Custom Report – Customise

Customise the report by selecting from the following: drawings, hole details, hole costings, photographs, material details and material costings by default. The customised report will include all elements which are ticked.

10.2.6. Custom Report – Export

Export a Custom Project Report to PDF by clicking ‘Custom Project PDF’.

11. HELP

For any assistance or queries, please select the ‘Help’ icon in the bottom right hand side of your dashboard.
The Help widget will pop up in the screen, fill out the fields including ‘Your Name, Email address, How can we help you? And any attachments’. This will open up an active support case with your FireArrest team. An email confirming this will be sent to your entered email address.

12. LOG OUT

Click ‘Log out’ to sign out of your admin account – FireArrest recommends logging out on shared devices.
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Contact Us

If you require further help please contact us using the following details:

Tel: 0845 4903 901 (option 2)
Email: info@firearrest.com

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